Policies & Handbook
For more information regarding our Classroom Rules, Safety & Health, Social Media and more, please view our 2024/25 Parent Handbook.
To ensure the smooth, safe running of Squamish Dance Centre and an enjoyable experience by all, below you will find our policies. As always, we are open to feedback, so if any of our policies outlined below are unclear or concerning, please give us a call to discuss further. Following a formal meeting, we do reserve the right to dismiss or taking disciplinary action on any students or parents who breach our studio’s policies.
REGISTRATION: Our dance year runs progressively from September-June. All classes are run continuously according to the full dance year, not by the tuition terms. Registration can be completed on-line, by visiting our front desk, or sending an email or phone call. There is a $30.00 non-refundable registration fee per child. If a class is full, you will automatically be put on our waitlist and we will help place your child in an alternate option. If a class is not at minimum capacity of four students by the second week of class start date, the class will be cancelled and refunded and the affected students will be placed into an alternate class. Registration closes February 1st, as we begin preparations for our year end recital.
FEES: Squamish Dance Centre accepts automated or Manual Visa/MasterCard (additional processing fees will be added to all Visa/Mastercard payments) and E-transfers as well as Cheques. All fees are to be paid by the scheduled due dates. There is a monthly (every 30 days) 15% late fee applied to any fees not paid by the due date if no communication from families for a payment plan. Tuition is refundable from the date of proper withdrawal notice. There are no refunds for student absences.
WITHDRAWAL: Withdrawal must be submitted by email to Squamish Dance Centre. Word of mouth or student absence is not considered notification. Tuition is refundable or creditable for the remainder of the tuition term your child is not participating in AT TIME OF NOTIFICATION. Refunds will not be available for classes missed prior to notification of withdrawal. Example: Your child missed class on March 2nd and 9th…. You notify us on March 13th that your child is withdrawing…. You will be refunded/credited starting the date of March 13th. Registration and Recital fees are not refundable.
CANCELLED CLASSES: If Squamish Dance Centre cancels a class due to a circumstance outside of our control (inclement weather, road closures, teacher illness, etc) no credit or refund will be given. All classes are in session as usual during School District #48 Pro-D Days. Tuition is prorated for scheduled studio closures: National Day for Truth and Reconciliation, Thanksgiving, Halloween, Remembrance Day, Family Day, Good Friday and Easter Weekend.
ATTENDANCE: Dancers are expected to attend all scheduled classes. Our programs are progressive, any missed classes will result in the dancer being behind with class progression. Please inform our office of any expected by calling or emailing. There are no refunds for absences.
WASHROOM BREAKS: All dancers should use the washroom BEFORE they enter the classroom to avoid disruptive washroom breaks during class. If a child does have to use the washroom during class time; teachers, teacher assistants and other Squamish Dance Centre staff are not allowed to undress a child to use the washroom, nor are they allow inside the washroom with the child as they pee/poop. Teachers, Teacher Assistants and other Squamish Dance Centre staff have the responsibility to help the child into the washroom, make sure they are safe, wait outside of the washroom until the child has signalled they are done and their clothing is back on and then the staff member may help the child flush the toilet, wash & dry their hands and get back to class. If your child struggles to use the washroom independently, we ask that you stay on site at the studio to help them.
WATER BREAKS: Water bottles are allowed inside the classroom. However, students are not allowed to sip their water until the teacher has signalled a 10 second water break.
DROP OFF AND PICK UP: Please let our office know if anyone other than a parent/guardian will be picking your child up. Dancers are to be dropped off no earlier than ten minutes before class. Dancers are to be picked up no later than five minutes after class. Squamish Dance Centre is not responsible for any children left unattended in between classes.
OBSERVATION: We have a closed door policy for all of our classrooms. This ensures an uninterrupted, manageable and positive learning environment for our students and teaching environment for our teachers. Please do not open our classroom doors at any time. With that being said, sometimes our teachers may be feeling extra nice and will open the door for our students to showcase a routine they’ve been working on, skill they’ve mastered, etc. We have observation TV’s in both our upstairs and downstairs waiting areas, where you can watch your child’s class in progression. We also host Observation Week, November 23rd-28th (which will be virtual on Zoom this year only) allowing you to tune into class and see your child’s growth and accomplishments first hand.
BEHAVIOUR: Squamish Dance Centre strives to provide an inclusive, caring and respectful environment. Our dancers are expected to demonstrate the same qualities towards themselves and others. Any behaviour considered unacceptable and consistent will result in the child being asked to leave the classroom. If negative behaviour continues into the next class, a private meeting will be set up outside of studio hours with the child's parent/guardian to plan a positive solution moving forward. Continual behaviour may result in expulsion.
COMPLAINTS: If you have a concern or complaint regarding Squamish Dance Centre’s services, please let us know! We are huge on striving to provide the most magical experience for all of our dance families. In order for us to ensure we are on the right path, it’s important we know of anything that you may not be happy with, so we can fix the problem quickly and positively. Parent feedback is the driving force to our success!
ATTIRE: Our dress code is in place to allow teachers to properly and safely apply corrections to students. It also ensure students are safe. It also teaches dancers to be prepared and professional: you wouldn’t show up to work with out your work clothes would you…? No loose jewelry is to be worn during class for the safety of the dancer. All dancers are expected to wear their hair entirely off the face in a secure tight bun or pony tail. Any dancer that do not follow the dress code may be asked to sit out during class and will also be sent home with a reminder slip. See page 20.
LOST AND FOUND: There is a Lost & Found table at our front desk. At the end of each month, all unclaimed items will be donated. Squamish Dance Centre is not responsible for any lost, broken or stolen belongings. It is recommended to label all shoes, ballet skirts, water bottles and other belongings.
ANIMALS: We are a no animal facility. Please leave your fur babies at home or in the car for the safety and health of our dance family. Many of our younger dancers can be fearful of animals, dogs especially. We also have many dancers and family members who have allergies to animals.
REGISTRATION: Our dance year runs progressively from September-June. All classes are run continuously according to the full dance year, not by the tuition terms. Registration can be completed on-line, by visiting our front desk, or sending an email or phone call. There is a $30.00 non-refundable registration fee per child. If a class is full, you will automatically be put on our waitlist and we will help place your child in an alternate option. If a class is not at minimum capacity of four students by the second week of class start date, the class will be cancelled and refunded and the affected students will be placed into an alternate class. Registration closes February 1st, as we begin preparations for our year end recital.
FEES: Squamish Dance Centre accepts automated or Manual Visa/MasterCard (additional processing fees will be added to all Visa/Mastercard payments) and E-transfers as well as Cheques. All fees are to be paid by the scheduled due dates. There is a monthly (every 30 days) 15% late fee applied to any fees not paid by the due date if no communication from families for a payment plan. Tuition is refundable from the date of proper withdrawal notice. There are no refunds for student absences.
WITHDRAWAL: Withdrawal must be submitted by email to Squamish Dance Centre. Word of mouth or student absence is not considered notification. Tuition is refundable or creditable for the remainder of the tuition term your child is not participating in AT TIME OF NOTIFICATION. Refunds will not be available for classes missed prior to notification of withdrawal. Example: Your child missed class on March 2nd and 9th…. You notify us on March 13th that your child is withdrawing…. You will be refunded/credited starting the date of March 13th. Registration and Recital fees are not refundable.
CANCELLED CLASSES: If Squamish Dance Centre cancels a class due to a circumstance outside of our control (inclement weather, road closures, teacher illness, etc) no credit or refund will be given. All classes are in session as usual during School District #48 Pro-D Days. Tuition is prorated for scheduled studio closures: National Day for Truth and Reconciliation, Thanksgiving, Halloween, Remembrance Day, Family Day, Good Friday and Easter Weekend.
ATTENDANCE: Dancers are expected to attend all scheduled classes. Our programs are progressive, any missed classes will result in the dancer being behind with class progression. Please inform our office of any expected by calling or emailing. There are no refunds for absences.
WASHROOM BREAKS: All dancers should use the washroom BEFORE they enter the classroom to avoid disruptive washroom breaks during class. If a child does have to use the washroom during class time; teachers, teacher assistants and other Squamish Dance Centre staff are not allowed to undress a child to use the washroom, nor are they allow inside the washroom with the child as they pee/poop. Teachers, Teacher Assistants and other Squamish Dance Centre staff have the responsibility to help the child into the washroom, make sure they are safe, wait outside of the washroom until the child has signalled they are done and their clothing is back on and then the staff member may help the child flush the toilet, wash & dry their hands and get back to class. If your child struggles to use the washroom independently, we ask that you stay on site at the studio to help them.
WATER BREAKS: Water bottles are allowed inside the classroom. However, students are not allowed to sip their water until the teacher has signalled a 10 second water break.
DROP OFF AND PICK UP: Please let our office know if anyone other than a parent/guardian will be picking your child up. Dancers are to be dropped off no earlier than ten minutes before class. Dancers are to be picked up no later than five minutes after class. Squamish Dance Centre is not responsible for any children left unattended in between classes.
OBSERVATION: We have a closed door policy for all of our classrooms. This ensures an uninterrupted, manageable and positive learning environment for our students and teaching environment for our teachers. Please do not open our classroom doors at any time. With that being said, sometimes our teachers may be feeling extra nice and will open the door for our students to showcase a routine they’ve been working on, skill they’ve mastered, etc. We have observation TV’s in both our upstairs and downstairs waiting areas, where you can watch your child’s class in progression. We also host Observation Week, November 23rd-28th (which will be virtual on Zoom this year only) allowing you to tune into class and see your child’s growth and accomplishments first hand.
BEHAVIOUR: Squamish Dance Centre strives to provide an inclusive, caring and respectful environment. Our dancers are expected to demonstrate the same qualities towards themselves and others. Any behaviour considered unacceptable and consistent will result in the child being asked to leave the classroom. If negative behaviour continues into the next class, a private meeting will be set up outside of studio hours with the child's parent/guardian to plan a positive solution moving forward. Continual behaviour may result in expulsion.
COMPLAINTS: If you have a concern or complaint regarding Squamish Dance Centre’s services, please let us know! We are huge on striving to provide the most magical experience for all of our dance families. In order for us to ensure we are on the right path, it’s important we know of anything that you may not be happy with, so we can fix the problem quickly and positively. Parent feedback is the driving force to our success!
ATTIRE: Our dress code is in place to allow teachers to properly and safely apply corrections to students. It also ensure students are safe. It also teaches dancers to be prepared and professional: you wouldn’t show up to work with out your work clothes would you…? No loose jewelry is to be worn during class for the safety of the dancer. All dancers are expected to wear their hair entirely off the face in a secure tight bun or pony tail. Any dancer that do not follow the dress code may be asked to sit out during class and will also be sent home with a reminder slip. See page 20.
LOST AND FOUND: There is a Lost & Found table at our front desk. At the end of each month, all unclaimed items will be donated. Squamish Dance Centre is not responsible for any lost, broken or stolen belongings. It is recommended to label all shoes, ballet skirts, water bottles and other belongings.
ANIMALS: We are a no animal facility. Please leave your fur babies at home or in the car for the safety and health of our dance family. Many of our younger dancers can be fearful of animals, dogs especially. We also have many dancers and family members who have allergies to animals.